Placement Procedures


The Cabinet for Health and Family Services DCBS has included placement services in its contract with the Children's Review Program. The purpose is to provide a unified approach to placement by placing children with providers who are most capable of meeting their needs. Placement coordinators are located in the DCBS regions and work closely with DCBS workers in finding placements (SOP 4.11).


When it is determined that a child needs, or is at risk of needing, a PCC/PCP placement.


  1. The DCBS worker completes the 886A in TWIST and submits for placement and the Regional Placement Coordinator (RPC) will receive it. The DCBS worker can also submit other relevant documents through TWIST to the RPC. Please note::
    •  If the child is currently placed with a PCC/PCP agency, psychiatric hospital or crisis stabilization unit, the facility is required to provide treatment recommendations.
    •  If the request is for residential treatment, a LEVEL OF CARE must be assigned and must be four (4) or five (5) before referrals can be submitted.

  2. The RPC submits referrals to the programs whose admission criteria are a match for the child and whose capabilities best match the child’s needs.

  3. The RPC notifies the DCBS worker by email that referrals have been submitted.

  4. PCCs/PCPs respond within two (2) business days.

  5. As the PCCs/PCPs respond, the RPC communicates with the DCBS worker in writing about responses and consults with the DCBS worker as necessary regarding programs, using the Comparative Report.

  6. The DCBS worker schedules and transports child to interviews, if required.

  7. The DCBS worker, in accordance with their general protocol and the Comparative Report, makes a decision regarding the best placement.

  8. Once the child is placed, the DCBS worker notifies the RPC of the new placement by email.

  9. The RPC submits notification of placement found to all other programs to which the child was referred and accepted and to those that have not responded.